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Outlook emails getting attached to text messages!?!?

This is really going to get me in trouble at some point, I can just tell...
More than a few times in the past few weeks, I've sent a simple SMS message, only to get a call from the recipient saying something like "Dude, what the heck was all that about?" - because after my text in the message, it has inserted text from a WORK email in my outlook account! Usually these are deleted emails no less - and by deleted I mean not even in the deleted items folder.
I've got 3 email accounts set up on my phone. Two are pop accounts that get auto checked every two hours. The one that keeps getting it's emails attached to texts is the "Outlook Email" account, which is "governed" by a program called NotifyLink, which syncs my work emails to my phone across the GPRS network. It's the only way my work will allow mail sync to my phone. It seems to always be this account that the text messages "attach" from...
I've been aware of my cemail.vol file being filled with garbage for awhile now, evidenced by the fact that it's currently 1.26M, and anytime I delete emails (even a TON of them), it does not decrease in size. And yes, I'm also emptying the deleted items folder. But, I don't want to do the fresh cemail.vol trick, becasue I don't want to lose my emails and SMS, and because the one time I DID try it (thankfully having backed up cemail.vol beforehand), it erased my MMS account entirely. I only had Outlook Email and SMS.
So, and sorry for being so long, has anybody else experienced this, or does anybody have any ideas on what's happening and how to STOP it?
Sooner or later I just know it's going to attach a sensitive email in a text to exactly the wrong person...gulp...
Please help, all suggestions/observations/thoughts welcome!!
Thanks,
Sorry, should mention it's a tornado (t-mobile SDA) - duh...

Setup Gmail with WM6

Now that i have "the real thing" i would like to setup my gmail account with outlook mobile so that whenever i am connected to wi fi i can download my messages without having to open PIE. I would also like to do the same thing with my hotmail email account. How can i do this?

Have a look here - and then normal po3 account?
http://mail.google.com/support/bin/answer.py?answer=13273

Or here
http://www.pocketpcaddict.com/forums/pocket-pc-tips/15296-gmail-settings.html

I do have POP setup, but it won't download messages, it can connect, but it won't download any messages. As for windows live hotmail, i cant connect with that either, i think it has to do with my settings under connections, then connections. Like with all the network and dialing rules.

you configure the incoming and outgoind mail right?
incoming mail: pop.gmail.com:995
outgoing mail: smtp.gmail.com:465
options: page 2: Outgoing mail requires authetication

Ok so i now got both working, but my gmail automatically removes my messages once they have been downloaded once. How can i fix that?

probably because there no "new messages" set the "Only display messages from the last "x" days to more days
or unset this option

The option was off, and after it had downloaded the messages once and i tried it again they all went away. My Windows Live ones stay the same though.

prefix your user account name with "recent:"
for example, my gmail account is "baarod" so I use "recent:baarod" and my normal password
see http://mail.google.com/support/bin/answer.py?answer=47948&topic=1555

does it need quotes around it? and do i put this infront of the email adress or user name?
EDIT: nevermind i got it. Thanks a ton. Now both are working.

@Baarod
Thanx for the "recent:" tip... this was driving me up against the wall... Have you ever had it that messages you sent from Gmail (sometimes when sent from PPC, always when sent from PC) appears again, from yourself, in your Gmail Inbox?

Yeah. That's "normal" for gmail. Has something to do with it being conversation-based. If you look in gmail through the browser you'll see that actually the same thing happens, your responses to email get attached to the message you replied to.

anyway to turn it off?

Q: Unread email notification stuck in TF3D

I have a Sprint Touch Pro and the new email notification is stuck in TF3D. It was working fine for a few days, but now it always says I have 1 unread email. I am not syncing email with activesync, just using IMAP gmail. I removed my gmail account and did a soft reset... it still shows 1 unread email. It's driving me nuts! If I actually have 1 unread email in gmail, it shows I have 2. If i have 0 unread emails, it shows I have 1. Where the heck is this setting stored? Something is obviously stuck but I can't find it. Thanks in advance.

I seem to be having this problem myself, but with the voicemail notification.
Keeps sayins I have 1 new voicemail, but when i check it, i don't have anything there.

bump. I'm sure others will experience this. 2 friends at work have the same thing happening to them as well. Anyone have any ideas?

Try clicking on All Messages... in the mobile outlook window check all your accounts (sent, inbox, drafts, etc.) and make sure there is no unread mails. I had this happen to me after I setup a new account. There is a new default mail that is created when you create a new account that I had missed.
If you still can't find it... try this http://forum.xda-developers.com/showthread.php?t=435090&highlight=email+unread

myculito said:
I seem to be having this problem myself, but with the voicemail notification.
Keeps sayins I have 1 new voicemail, but when i check it, i don't have anything there.
Click to expand...
Click to collapse
Having the same problem with "1 New Voicemail" in TF3D and the little icon in status bar I select dismiss voicemail notification but it stays there.
: Edit Myculito are you using Phone Alarm by any chance?
I just "tap and held" on the notification on PhoneAlarm and said "Reset Count" and it seems to be gone now,
Jules

Just wanted to post my fix.
I do not have the issue with voicemail, only the new email notifications.
The steps that alexk1f described worked like a charm... just forgot to update my thread that it was solved. Thanks alexk1f!

ZaJules said:
Having the same problem with "1 New Voicemail" in TF3D and the little icon in status bar I select dismiss voicemail notification but it stays there.
: Edit Myculito are you using Phone Alarm by any chance?
I just "tap and held" on the notification on PhoneAlarm and said "Reset Count" and it seems to be gone now,
Jules
Click to expand...
Click to collapse
Jules, I'm not using PhoneAlarm.
I fixed the stuck Voicemail issue. I made a call, and left 2 new voicemails to make sure that there were at least messages there.
I then checked my voicemail from the phone, and all is good now.

There is a cab to fix this. Search through the English ROMeOS thread in the ROM development forum

So the fix was for vmail but not messaging. What it looks like is that TF3D has old text messages wedged in cached somewhere - I had two text messages that kept showing up despite deletes. They finally stopped getting delivered and the inbox is clean but the image and notification persists.

Try SKTools and clear the notification queue.

I have this issue too on my Touch HD
I have cleared duplicate notifications in the queue, but I am unsure what else to clear, and the 1 mail notification is still there.
Any other ideas?

OK fixed, it seems as though that damn ghost email had been created in two places, not just in my email inbox, but also in the activesync one, which I hadn't even set-up.
Probably worth going through every single folder in messaging even if you think you know better

LoTekJunky said:
I have a Sprint Touch Pro and the new email notification is stuck in TF3D. It was working fine for a few days, but now it always says I have 1 unread email. I am not syncing email with activesync, just using IMAP gmail. I removed my gmail account and did a soft reset... it still shows 1 unread email. It's driving me nuts! If I actually have 1 unread email in gmail, it shows I have 2. If i have 0 unread emails, it shows I have 1. Where the heck is this setting stored? Something is obviously stuck but I can't find it. Thanks in advance.
Click to expand...
Click to collapse
Try this when you go to email tab select inbox and see if you have any email in one of your inboxs I had the same problem and when i went to inbox i found an email that wasnt being accessed from the tab.
Hope it works for you

Try this
fixunreadcount:
http://www.google.nl/search?hl=nl&q=fixunreadcount.exe&meta=

seems if you go accounts> then hit the account that its reporting on it will clear it. Works for me anyway. RSS hub does this also... well Dont try to read while downloading i think it happens when i retreive attachments.

alexk1f said:
Try clicking on All Messages... in the mobile outlook window check all your accounts (sent, inbox, drafts, etc.) and make sure there is no unread mails. I had this happen to me after I setup a new account. There is a new default mail that is created when you create a new account that I had missed.
If you still can't find it... try this http://forum.xda-developers.com/showthread.php?t=435090&highlight=email+unread
Click to expand...
Click to collapse
This worked for me. Thank you. I was like "theres no email there! F-ing thing sucks!!"

i had the voicemail issue.
i saved my self a new mail and then deleted it . it got rid ofthe notification.
thanks to the poster who suggested it.

Deleting emails from phone while keeping them on the server.

My sister recent went from a Blackberry to a Thunderbolt. She liked how on the BB she could delete an email off her phone and still keep it on the server and wants to know if it's possible to do this on the Tbolt. She doesn't use gmail. It's a Cox Communications email account. Is it possible to do this on Android?
Sent from my PC36100 using Tapatalk

Stolen from another forum (original post regarded an EVO - but likely applies to all Android OS phones.
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Mail accounts use one of 3 protocols: Exchange, IMAP and POP. Both Hotmail (as of a few weeks ago) and Exchange use over-the-air (Active) sync technology so when you delete a message on your phone, it's removed from the server and thus your client program as well (web/Outlook). IMAP also supports a similar 2-way update.
In order to only delete messages off your phone but not the server, you need to set up your mail accounts with POP instead. POP downloads a copy of and sends mail to/from the server -- nothing else. Hotmail supports POP but your Exchange server may or may not (a lot of larger companies policies do not). You'd have to contact the Administrators to find that out.
If they don't allow POP on Exchange, then ask if they can forward a copy of your mail to another public mail service, like Gmail. Then you can add the Gmail account to your phone via POP.
Remember, if you still want to sync your Contacts and Calendar with Exchange, you need to keep those and just uncheck Mail instead of deleting the Exchange account entirely.
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My 2c:
Not sure if it will work - I personally just delete on the fly, be damned the server. However, when I had an old LG v11000 (Envy Touch) I had the VZW email service on it - and even if I deleted from the phone, it was sitting on the server when I logged into Gmail. It was set up "POP3" style.

IF you go under mail/menu/more/settings/send & Receive you can check the box that says "delete mail on server" to turn it on or off. I turn it off so that it will leave a copy on the server but remove it from my phone.

VolDroid said:
IF you go under mail/menu/more/settings/send & Receive you can check the box that says "delete mail on server" to turn it on or off. I turn it off so that it will leave a copy on the server but remove it from my phone.
Click to expand...
Click to collapse
Is that under the phone settings?
Sent from my PC36100 using Tapatalk

I believe its under settings int he mail app. as in go to the mail app then press menu more settings etc to get there as listed.

not sure about your email client but doesnt imap do that or you can choose to change it how you want it

VolDroid said:
IF you go under mail/menu/more/settings/send & Receive you can check the box that says "delete mail on server" to turn it on or off. I turn it off so that it will leave a copy on the server but remove it from my phone.
Click to expand...
Click to collapse
That worked. Thanks.

Glad I could help. Sorry didn't see your previous post till now.

VolDroid said:
IF you go under mail/menu/more/settings/send & Receive you can check the box that says "delete mail on server" to turn it on or off. I turn it off so that it will leave a copy on the server but remove it from my phone.
Click to expand...
Click to collapse
I am having the same, or a similar problem. On my PC I use POP3 to access my mail; the ISP recommended using IMAP on the HTC (with different "in" and "out" mailbox settings for the HTC IMAP i.e. on the HTC two different settings for in and out). Was working fine but then found that messages I had received on my HTC were not appearing on my PC when I got home (my PC had been off, usually it is on, syncing every 2 minutes). I think this is because I had deleted them from my HTC in the meantime.
Trouble is, there is no setting ""delete mail on server" to check or uncheck under mail/menu/more/settings/send & receive, so I cannot follow the above advice. Only Mail size limit, Update schedule, Download options (it's not in there), Auto download message, Folder to sync, Reply with original text and Always bcc me.
What am I missing please ? Software says it is Android 2.3.3.
Thanks in advance.

I use K9 mail and go to more/settings/fetching mail/when I delete

I am flummoxed. I changed the HTC settings from IMAP to POP and did some tests; nothing being deleted ie still available on server. But when I looked at "Send and receive" options, I now have a list with 2 new option, inluding ""delete mail on server". It was not there before. Honest !!
I have been bak and re-set the thing to IMAP, and then the option about deleting from the server disappears again. So I am not going mad. But why should the options be different ?

low on memory
My father In-law has a Thunderbolt and is constantly having a low on memory issue on his phone.. When I go and look at his app's, his exchange is hogging up 2.6 gigs of memory while everything else (APPS) is using only KB'S of memory nothing big.. How would I be able to transfer his exchange email to the SD card,, He has a 32 gig card with 26 gigs of it being free.
Thanks for your help.

Text messages going to my corporate email?

Just set up my S6 and my SMS text messages are showing up in my corporate email. I set up the "Email" app for my corporate account (as I have done with previous phones). Now, when I open Outlook on my work computer, my personal SMS text messages are showing up there. Not good. That's actually a big privacy concern - my personal text messages going to my work server!!!!

Go into your email account settings and untick the box that says sync messages.

ITGuy11 said:
Go into your email account settings and untick the box that says sync messages.
Click to expand...
Click to collapse
i had to do this as well and oddly it didnt happen on my 1st Edge but my replacement after cracked screen it started happening and they dont make it very clear to find it but once you unclick it stops

Sms Outlook.
ergalthema said:
Just set up my S6 and my SMS text messages are showing up in my corporate email. I set up the "Email" app for my corporate account (as I have done with previous phones). Now, when I open Outlook on my work computer, my personal SMS text messages are showing up there. Not good. That's actually a big privacy concern - my personal text messages going to my work server!!!!
Click to expand...
Click to collapse
How are you doing this. I want this option, and it didn't work anymore with android 5.1.1 .
If you do not want this, it is the last option when you configure your mail synchronization. It's where you choose to synchronize your agenda, contact, mail, ... (or not).

What was your old phone?