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Sync Nightmare: Managing Work and Personal on one phone

Urg...this is harder than it should be. Can anyone in the same situation offer any advice?
Situation is this...
* HTC Touch Pro
* Google Apps Mail/Calendar/Tasks
* Lotus Notes w/Notes Traveler
* Other sync apps like Spb Wallet
* Windows XP
I initially had my phone syncing with ActiveSync to my laptop as a backup (contacts etc going to Outlook) and so I could sync things like my password data using Spb Wallet
Coming from Palm devices, I wasn't quite prepared for how crap ActiveSync (or Outlook) actually was. I then changed my mail to sync with Google (using IMAP) and then Contacts and Calendar syncing with Google via their fake Outlook sync setup, and that works pretty well.
Note: Now Google have push email, but I haven't tried it, and my Spb Wallet on my phone and PC are now out of sync
Today I tried Notes Traveler, which syncs my work info over-the-air, kind of like a Blackberry.
This works (I guess) but Lotus' idea of "Sync" seems to be "Nuke everything on your device and overwrite it with your Notes data"
...yep, I did back everything up...
Issues/Questions:
1) Is there any way to get rid of the default "Outlook" mail account in TouchPro 3d? Strangely I did a backup and restore when my phone went in for repair, and now it is called my domain name and has some old mail in it, but it's still not deletable
2) Notes Traveler creates a second (third!) mail account, so my work email is separate (which is great) but it nuked my calendar. Then it nuked my Google calendar, and uploaded all my work appointments to it! To make matters worse, even though mail is separate, meeting invites and responses now get sent back to my personal Google mailbox (since there is only one calendar I guess)
3) Since I'm busy/lazy at work, my work email has 554 unread messages (from the last 30 days), and it fills up at a rate of a couple of hundred a day. This means that the notification circle thingo on the front of the phone is in a permanent state of flashyness. Is there any way I can disable that for mail, and just have it alert me for SMSs etc?
4) Has anyone come up with a good solution for two different types of mail? The only option I can really think of is turning off the Google sync (maybe except for Contacts) and using the web apps...but that seems clunky and no TouchFlow 3D integration. There isn't a native WM6 app for the Google suite is there? Or for Notes? Also the screenshots on the Google help web pages seem much more usable than the screens I actually get (there are tabs across the top to switch between mail, cal etc.)
5) I really use the multi calendar feature of Google a lot, is there any way you can sync more than one calendar to the device?
6) Does anyone know if Android manages this scenario better? I'm almost ready to switch (except that no Notes Traveler for Android)
Thanks in advance for any pointers on any of the items above.
Zilch.

To delete the account you go into Activesync on the phone, then go to Menu...Options...now click and hold on the exchange server to delete it.
You can go to Settings, sounds Notifications to turn off the flashing notification. Otherwise you may need fuze tweak or advanced config.

Samsung Galaxy S Calendar

I'm frustrated with the Samsung Galaxy S' calendar. My important appointments make a little low *bip* sound and that's about it. I tried to use Calendar Snooze, but I can't get it to work. Apparently you should be able to select snooze option from the Calendar app but it doesn't work because no such option is available on my phone. Changing the sounds in the phone settings makes no difference. Any ultra mega hacker who knows how to take control over the calendar notifications?

yes, this is a bug or not but a very tiresome. i need this knowledge too how can i change.

Mine uses the default notification sound.
Menu-> Settings -> Sound & Display -> Notification ringtone, pick one.
I take that back. I used Calendar Notifier from Market to solve that specifically without rooting. You could also root and replace the TouchWiz calendar with the Android stock calendar.apk. the instructions, etc are here

when syncing with exchange, docs attached to meeting notices don't show up as downloadable like they do in email. Anyone know of a way around this or a Calendar alternative that does recoginize attachements embedded in calendar appointments?

nobody can share any insight on this?

since nobody responded to my question, just wanted to update and say that as of now the only work around i've found is to download the attachment(s) while the meeting notice is still an email (i.e. before you accept it so its added to your calendar). If anyone has a suggestion for a better way of handling embedded docs in calendar appointments, i'm all ears. Thanks.

Google Calendar Sync <-> Outlook
jblade1000 said:
when syncing with exchange, docs attached to meeting notices don't show up as downloadable like they do in email. Anyone know of a way around this or a Calendar alternative that does recoginize attachements embedded in calendar appointments?
Click to expand...
Click to collapse
Hi, on my business laptop with MS Windows and Outlook 2010 I use a tool named "Google Calendar Sync" to synchronize Outlook calender with my Google calender. Just search on Google for "Getting started with Google Calendar Sync".
Another way to get Outlook stuff synchronized with your Galaxy S is to use your Exchange account. But I don't want to use exchange on my Galaxy S because of battery drain. So this tool is a good compromise ;-)

Hi, here are my two cents: I'm using Touchdown for syncing my company MS Exchange account. It does download the meeting attachments when viewing mails/meeting notes, so this might help you out.
It is quite expensive (around 14 euro) but it is by far better than the stock exchange app and the support is perfect when mailing them. The other plus is that you can set whether you want to pull or push at certain times.
Having said that there are some downsides as well: the UI is (mildly said) very basic and its calendar looks like the programs from the 80s (but there are a few market calendar apps which one can use to view the meetings list)
Hmm.. I agree that this sounds pretty much like spamming but cross my heart: I'm just a happy Touchdown user (using some other apps as well to make my daily life organized) sharing my experience.
I hope that this answer your help call.
Cheers,
Rocky
Sent from my GT-I9000 using XDA App

[Q] Sync'ing Google Calendar FROM Phone TO Web

Ok, I've searched for this and the few solutions that I have found do not make any difference for me, so either, something fundamental has changed at Google, or I have set something else wrong.
The Problem;
I have one Google Calendar and one Windows Live Calendar set up on my Windows Phone. (HTC 7 Pro).
Until 2 weeks ago (approximately) every thing sync'd correctly both ways.
Now, events entered as Google Calendar Items on the Phone do not sync with the Online Calendar. Events entered on the Online Calendar sync as expected.
I have tried changing the "Automatically add invitations to my calendar:" setting to "yes" or "yes, but dont send event reminders....." as suggested in other threads, but this does not have any effect. i am aware that this fix will not work on events created before the setting change. It does not work with events created before or after the Setting was changed.
The Windows Live Calendar syncs properly both ways. There is no issue with this, but could it's presence be affecting how the Google Calendar behaves?
Any further advise would be appreciated.

Have you considered that it can have something to do with summer/vinter time. check that you phone and gmail account have the same time zone and both are updated to summer time.

nickallison said:
Ok, I've searched for this and the few solutions that I have found do not make any difference for me, so either, something fundamental has changed at Google, or I have set something else wrong.
The Problem;
I have one Google Calendar and one Windows Live Calendar set up on my Windows Phone. (HTC 7 Pro).
Until 2 weeks ago (approximately) every thing sync'd correctly both ways.
Now, events entered as Google Calendar Items on the Phone do not sync with the Online Calendar. Events entered on the Online Calendar sync as expected.
I have tried changing the "Automatically add invitations to my calendar:" setting to "yes" or "yes, but dont send event reminders....." as suggested in other threads, but this does not have any effect. i am aware that this fix will not work on events created before the setting change. It does not work with events created before or after the Setting was changed.
The Windows Live Calendar syncs properly both ways. There is no issue with this, but could it's presence be affecting how the Google Calendar behaves?
Any further advise would be appreciated.
Click to expand...
Click to collapse
I've had the same issue on my Samsung Focus since I pretty much bought the thing. I gave up and finally just moved to the live calendar. I guess I could try again now that I have Nodo to see if that fixed it.

There's nothing for NoDo to "fix" on your phone. I've been using Google Calendar on my Focus since day 1, and it has always worked (both pre- and post-Nodo) once I got it properly configured (using the "Automatically add invitations to my calendar" setting). I just tested it to make sure.
I wonder if your Google account on your phone has become corrupted somehow. Have you tried deleting the account from the phone and recreating it?
But, I am puzzled that you say that the events were syncing correctly before. If you didn't have the "Automatically add invitations to my calendar" setting enabled, I don't see how that could have worked. WP7-created events are only sent as invitations to Google, and without that setting, they can't show up in your calendar.

Thanks for responses.
I'm fairly certain that this is not a DST issue. I have checked clocks and all seems correct.
Apologies for confusion, robodad.
I switched the "automatically add invitations..." setting to NO about the time it stopped working, but didn't notice until the last couple of days that it had, stopped working.
On noticing, I researched and discovered how this setting should be set to YES due to the way that Google handles new events from WP7.
Now that this is switched back to YES it is still not sync'ing.
A response to the same question on Google's forums has suggested that the ICS is broken. I do not know what this means but it appears that this is at Google's end.

Hello,
I've exactly the same problem with my Trophy 7.
i had the setting on " yes, but don't send.." , the appointments came into google calendar with a question mark.
All of a sodden it stopped working, so i changed the setting to "yes", but it doesn't make a difference.
The strange thing is that it does work both ways on my iphone, so there is no problem (i think) from googles side as you suggested.
This is very frustrating because i use google calendar as my main calendar, i hope someone has an other solution.
Thanks for any help.
Monique

Update
Well, from the Google Forums where this has been posted (OPs:-Am I allowed to link to that from here?), Google have now taken some sort of ownership of this and are apparently looking into it.
They have contacted (seemingly) everyone that has posted on their Forum for details as to the problem.
Maybe something sorted out soon.

Latest from Google
This posted on the Google Help Forum as a work around.
Hi everyone,
Thanks for keeping us updated here with what's worked for you and what hasn't. Andrew has been working with me off-thread and has been super helpful, and we think we might have a workaround for now. Do you guys mind trying this out and letting me know if it works for you?
1) Delete the "Google" account on your device
2) Add an "Outlook" account
3) Be sure the email address is correct the first time it asks you
4) Device will say "Check your information and try again" and give a more
detailed form
5) Be sure that both email address and username are correct in this form
(domain can be blank or a dummy value like "goog")
6) Device will give "We couldn't find your settings", choose "Advanced"
7) This time device will give a field for server, enter "m.google.com"
8) Now it should sync.
9) Configure the account as desired and you should be able to add a
calendar event successfully
10) Keep using this account or, optionally, delete this account and add a
"Google" account (either way is the same)
Cheers,
Alice
This appears to have had limited success. Certainly hasn't worked for me. But does appear to have worked for at least one other contributer there. If intermittently

nickallison said:
Ok, I've searched for this and the few solutions that I have found do not make any difference for me, so either, something fundamental has changed at Google, or I have set something else wrong.
The Problem;
I have one Google Calendar and one Windows Live Calendar set up on my Windows Phone. (HTC 7 Pro).
Until 2 weeks ago (approximately) every thing sync'd correctly both ways.
Now, events entered as Google Calendar Items on the Phone do not sync with the Online Calendar. Events entered on the Online Calendar sync as expected.
I have tried changing the "Automatically add invitations to my calendar:" setting to "yes" or "yes, but dont send event reminders....." as suggested in other threads, but this does not have any effect. i am aware that this fix will not work on events created before the setting change. It does not work with events created before or after the Setting was changed.
The Windows Live Calendar syncs properly both ways. There is no issue with this, but could it's presence be affecting how the Google Calendar behaves?
Any further advise would be appreciated.
Click to expand...
Click to collapse
Can you please tell me how did you sync your phone calander with windows live account? I can not do it.

Latest from Google Forums
This from Andrew who seems to be doing a lot of work on this.
"I've spent quite an enjoyable an hour on the phone with a mobile-software chap from Google, who has access to sync logs. What's happening in my case is that although I set up the sync with my gmail address, the phone is sending events with my live.com address as "Organizer", and those events are being rejected. This happened again when I connected with a test Google calendar account as well -- my phone used my live.com address.
Steve then tried to sync his phone with a test Google calendar account, and events created on the phone were synced correctly. He then tried his phone with *my* Google calendar -- that is, set up my gmail account on his phone -- and the event was created with his live.com address (and consequently was rejected).
So: the issue can be reproduced using my Google calendar account and any phone, or my phone and any calendar. But no phone should be leaking live.com addresses to Google.
Investigation continues. I'm now going to look for a way of reporting the problem to Microsoft..."
I fear that this may be bringing the issue back full circle to NoDo. We shall see.

Automatic?
erfansaberi said:
Can you please tell me how did you sync your phone calander with windows live account? I can not do it.
Click to expand...
Click to collapse
erfansaberi,
So far as I am aware, i never had to do anything other than set up the account, to sync my Live Calendar across from Phone to Desktop to Cloud.
I use Outlook Connector with Outlook 2007. This syncs the Desktop.
To be honest i don't use web apps at all (other than Google where i have no choice at present) as I am invariably on a Mobile Data connection and at least Outlook only transfers the relevant data, and not all the gubbings required to render a web page, in a browser.

I also have this google thing problem... It is quite annoying.
Did anyone here try to delete the account and create an outlook account trick? Does it work? I guess it also removes the contact list, doesn't it?

Work around?
Not sure if someone has come up with a good work around yet, but this is annoying as heck! I actually lost some calendar events after creating events on the phone and syncing to google calendar. Darn you google!
Anyways, after playing around a bit, I think I've got something that works (for me anyways). I created a contact with my own google email address that I use with Google cal in it (it happens to not be an @gmail.com address). So this is pretty much my own contact card with my google cal email address. Now every single calendar event that I create, I have to go to "more details" and "add someone". I add myself under "required" and making sure to select the google cal email. Strangely, after syncing with google cal (manually or just wait a bit) it will show up in google cal.
The setback is that you'll get an email notification in gmail and all the events will have a little "?" next to it in google cal since you're supposed to confirm you're going or not to that event. But at least now we can backup our events to the cloud instead of losing every god dang thing if our phone goes to the crapper.

SOLVED (well sort of)
Posted at the Google Calendar forums thread that has been going on on this topic by Shaun_G
[
I have been having this issue for the last month and have found something that works for me:
On your Windows Phone do the following:
1. Open Settings
2. click email & accounts
3. click your google account
4. Under Content to synchronise make sure that Email is ticked (this was not ticked orginally for me).
5. Add a new event to you calandar
6. go back into Settings -> email & accounts and click and hold you Google account until the menu appears and select synchronise
7. you should now see your newley created calandar event in your google calandar web
]
This seems to work for me, I do not have to re-sync from the settings>email area either as it happens automatically.

[Q] How do I disable birthday reminders in Mango(beta)?

Thanks to Mango's multiple calendar support and Windows Live Birthday Calendar, my friends' birthdays show up on my lock screen and home screen, and i didn't have to do a single thing (beside keeping my contact list synced and organized), which is great. However, all the birthday events come with a default 12-hour reminder, which my phone notifies me, and its annoying. How do i collectively disable the reminders for all my birthday events?

Same thing has been happening to me. I think its Windows Live Calender setting/issue. Unfortunately, I don't think you can collectively disable them. I think the only way to get rid of it is to go into each birthday in your windows live calender and turn off the notification for that individual.

I found the solution (running Mango 7.5), you go into the Calender, hit the "..." on the bottom right, go to Settings and you can choose to disable birthdays or all of Windows live reminders on the calendar as well.

Willtheartist said:
I found the solution (running Mango 7.5), you go into the Calender, hit the "..." on the bottom right, go to Settings and you can choose to disable birthdays or all of Windows live reminders on the calendar as well.
Click to expand...
Click to collapse
THANKS! That worked for me too!

Willtheartist said:
I found the solution (running Mango 7.5), you go into the Calender, hit the "..." on the bottom right, go to Settings and you can choose to disable birthdays or all of Windows live reminders on the calendar as well.
Click to expand...
Click to collapse
Thanks.. it worked for me too.. I am not sure what is the default.. I have two HTC Titans, one had it On, and other off..

Disabling the Calendar altogether is another story. It was asked if we can disable notifications for any single calendar or event.
As for disabling notifications of a specific calendar, unfortunately it cannot be done on the phone. You will have to navigate to Calendars in Hotmail and manage notifications from there
You will be presented with options when you select a single calendar and you can easily manage all your notifications (add, edit or remove). You can even send Hotmail to send you notifications via Mail or on your devices via software reminders.
I have personally tested this but have realized that even though i Disabled notifications for the Birthday Calendar of mine, notifications are still pushed to the device.

each account (settings->emails and accounts) has an option to sync contacts, emails and or calendars, right? can't you just can't you just remove calendar from sync settings..

[Q] calendars

I love the s-calendar widget, but I prefer the google calendar app.
In addition, this tablet has two additional calendars (a local one + a samsung one) that I cannot remove: I can hode them (that is, I make visible only google calendars) but I still get the option when creating a new event.
Anyone found a way to remove the two above calendars?
Anyone has suggestions, tips, tricks when using both samsung and google calendar applications? (for example, to avoid double notification, inconsistencies, etc)
thanks

I think if you disable sync calender in accounts the calender wont sync and hence no double notifications, I am not to sure about it you can try and disable the sync of the calender you do want you to notify

samir_a said:
I think if you disable sync calender in accounts the calender wont sync and hence no double notifications, I am not to sure about it you can try and disable the sync of the calender you do want you to notify
Click to expand...
Click to collapse
yes I have disabled the sync of the samsung calendar, but when I create an event I still have the opportunity to choose it from the list of the available calendars...
also, I have noticed that when creating an event with s-calendar there is no remonder: you have to add it, while with google calendar there's always a default reminder

In S Planner in settings below settings you will all you accounts have you gone into different accounts and uncheck all the sync settings

samir_a said:
In S Planner in settings below settings you will all you accounts have you gone into different accounts and uncheck all the sync settings
Click to expand...
Click to collapse
either I have a different s-planner or I am still missing something...
I have disabled sync for all non-google calendars and this solved half of my problem: now in s-planner I only see the google calendars (3 in total)
ut when I create a new event in s-planner, in the list of available calendars, I still see 5 calendars: the 3 google calendars, the local one (calendario personale, in the picture) and the samsung one (samsung calendar in the pic).

samir_a said:
In S Planner in settings below settings you will all you accounts have you gone into different accounts and uncheck all the sync settings
Click to expand...
Click to collapse
maybe u can also help me with the default reminder missing in s-planner when creating a new event

Look at this
The more you check the more events will be visible

samir_a said:
Look at this
The more you check the more events will be visible
Click to expand...
Click to collapse
I did that, but samsung calendar and local calendar still shoe up in the list of available calendars when creating an event...

The above option will help you in telling Splanner with which accounts to sync the accounts
This option will allow you to select from which accounts the calender events should be displayed
As far displaying the number of accounts my list is even more then yours I have around 5 same samsung accounts